STUDIO RENTAL TERMS & CONDITIONS

Booking Process:

• All photography bookings are made through our online scheduling system at www.ivoristudios.com. The calendar is always accurate and up to date for your convenience.

• If you're planning to host an event or shoot video content with sound, please email us directly at bookings@ivoristudios.com for pricing and to arrange your reservation.

• Once you’ve completed the final step of your booking, including payment, you will receive a confirmation email with all your appointment details.

• If you need backdrops, please call us in advance to check availability. There is a fee of $5 per foot stepped on or damaged backdrop.

• During winter and rainy days, all clients and guests must wear indoor shoes to help keep the studio floors clean and photography-ready. If you do not bring indoor shoes, you will be kindly asked to remove your shoes before entering the studio space. Thank you for your understanding and respect.  

• Upon arrival at the studio, you’ll be asked to scan a QR code and complete a quick online check-in. Our reception staff will check in 10 minutes before your session ends to ensure the room is left in its original condition. Any damage to the floors, walls, furniture, or equipment must be reimbursed.

• Our team will inspect the studio 10 minutes before the end of your booking to confirm everything is in order.

 

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Payment and Cancellation Policy:

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• All Bookings must be paid in full at the time of booking

• All bookings are non-refundable.  We can reschedule your booking if notice is given at least 7 days prior to your appointment.

• We will be able to reschedule your appointment 1 time

• For cancelling or rescheduling requests that occur in less than 7 days from your appointment, the payment will be forfeit.

 

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IVORI Studios General Rules:

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• We recommend arriving at our studio 10 minutes before the start of your booking so that you can check in with our attendant, get wi-fi details, and find out where our bathrooms and change rooms are located

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• Studio time is strict. You must leave the room exactly as you found it and at the exact time your appointment ends. Please note that packing up your equipment is part of your scheduled booking time, so plan accordingly to ensure a smooth and respectful transition for the next client

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• Our attendants will be visiting your studio rooms within 10 minutes prior to the end of your booking to ensure that the room is left in its original condition. Furniture and props need to be moved back to their original place and all garbage must be placed into garbage cans.

• Our studio attendants can check the rooms during your studio time if we hear loud noises, dragging of furniture, or suspected violation of studio rules and/or safety. They will knock on the door before entering and give you a warning before coming in.

• Our studios are not soundproof, if you need to shoot video content please contact us directly at bookings@ivoristudios.com or call us at 647.670.0008

• We have cameras installed in our common areas/reception areas and inside the studio rooms.

• Since the studio rooms are not soundproof, please keep the noise level to a reasonable volume, including any use of music. Music played in the studio must not contain any explicit content. If the noise becomes too loud, we will ask you to turn it down.

• Our studios cannot be used to shoot pornographic content.

• If a member of your party comes to the studio intoxicated, we reserve the right to ask them to leave the premises.

• Smoking (including recreational drugs) is not permitted on studio premises.

• Your booking is only for the room that you rented. If you would like a tour of other studio rooms, kindly ask our reception staff and they will be happy to assist you.

• A fire extinguisher is located in the common area of our studio at the back entrance, next to the washroom

• Please note that failure to respect the studio rules, studio staff, or other customers, will result in immediate termination of your booking and can result in a permanent ban from IVORI Studios

• Please bring all of your belongings into the studio rooms that you are renting and take them home with you after your photo-shoot/event. We are not responsible for loss or damages to items left in the common areas.

• We do not store items for your rental booking ahead of the photo shoot or left behind after the shoot.

• If you need to arrange delivery/storage of items ahead of your event, please email us at bookings@ivoristudios.com and we will advise you what we can do.

• Renter is required to ensure that they have left the studio in the same way that they first used it. This means that the furniture and props must be put back to their normal position. We require all renters to clean the studio in respect to surfaces & garbage removal including make-up and changing room stations. If we find that there are permanent marks on the furniture, overall studio space including walls and floors, the renter will be subject to professional cleaning fees/services associated to the damages

• Clients are expected to behave respectfully toward studio staff, property, and fellow clients. Any inappropriate, aggressive, or damaging behavior may result in immediate termination of the session without refund.

• Supervision of Minors:
  Children must be supervised at all times. Ivori Studios is not liable for injuries caused by unsupervised children or damage they may cause to studio property.

• Your scheduled time includes setup, outfit changes, breaks, and cleanup. Exiting the studio on time is mandatory, as sessions are booked back-to-back. Packing and clean-up must be completed within your booking window. Late exit may incur an overtime fee or denial of future bookings.

• Overtime Policy
  If your session exceeds the booked time and no one is scheduled immediately after, an overtime fee of $50 per additional 30 minutes may be applied at the studio’s discretion. Overtime must be approved and paid before continuing the session.

• Force Majeure
  Ivori Studios is not liable for failure to perform services due to unforeseen events beyond its control, such as weather, fire, power outage, illness, or natural disaster. In such cases, sessions will be rescheduled without penalty.

 

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Damage and Cleaning:

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• Furniture and props need to be moved back to their original place, and all garbage must be placed into garbage cans.

• If our attendant finds a messy room during the room check, you will be asked to stop taking pictures and clean up the room. If the room is still left untidy at the end of the booking, there will be a $50-100 cleaning fee added to your booking.

• Please do not step on the furniture in shoes, and use indoor shoes or shoe covers when entering the studio rooms during fall/winter months. We can provide you with shoe covers if you need them. If you are taking pictures in your outdoor shoes, you will be asked to wipe them down.

• If you need to move furniture, please lift the items and do not drag them. This damages both the floors and furniture legs. If you need assistance, please contact our studio staff.

• Please do not bring candles into the studio, unless they have glass coverings. Open flame candles drip wax onto floors and other surfaces, causing damage, and the lit candles are not allowed and require special permission. Please, email or call us for special permission if you require such a thing.

• Cake smash sessions are not allowed in studio premises 

• No open flame, dry ice, speakers, or smoke machines are allowed at the studio. If you absolutely require it for your photo-shoot, please email us at bookings@ivoristudios.com

• Please book off an additional hour if you are bringing confetti, fake snow, or feathers into studio space, so that our team has sufficient time to vacuum the floors before the next booking. If you decide not to book the additional time, we will ask you to stop taking pictures during our room check and will charge you an additional $50 for cleanup.

• If there are damages to the floor/furniture/props / V Flats, or any other studio equipment, including extension during your booking, you will be asked to reimburse the cost of the damages.

• Broken furniture leg damage fee is $200, floor damage and deep scratches can range from $100-500 depending on the extent of the damage, furniture damage is subject to $100-$1000 damage fee.

• Your booking is only for the room that you rented for the duration of the rental. If you require additional time to setup/take down, please factor it into your booking. If you need extra time and the room is available, you can rent additional time in 30-minute increments.

• If you have a large party, please factor in the time to bring/take out your belongings from the studio space. You will be asked to wrap up your shoot 10 minutes early so that you can start clearing out space. Alternatively, you can dedicate a person from your party to start removing items while you are finishing the photo session.

 

 

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Studio Capacity:

• The following is the number of people included with your booking per each studio room. Please email us at bookings@ivoristudios.com ahead of time if the number of attendants is above what is included so that we can advise you of your options. If you bring extra people to the studio without notice, they will be asked to wait outside of our premises.

  • Purity: 50 ppl (different rates apply)

  • Opulence: 40 ppl  (different rates apply)

 

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Makeup stations:

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• IVORI Studios offers private and attached to rooms changing and makeup stations that are not at an extra charge but included in the room rate. You may use your make up stations and changing room at all the time during your booked hours. Please keep them clean and tidy after use

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WI-Fi

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• Our studio has free WI-fi for all studio guests. For username/password for WI-fi please inquire with our studio attendant 

 

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Pets

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• If you wish to bring your pet to your session, please call us before making your booking. We do have pet exclusion rules in place due to allergy concerns and studio cleanliness. Advance notice is required so we can determine if a pet session can be accommodated and ensure all guidelines are followed. Our studio is a family-friendly environment, and due to allergies, we need to ensure that pets are brought in straight to the studio room without being in the waiting area. Please contact us ahead of your shoot so we can arrange for your pet photo shoot.

• If your pet pees on the studio floor or furniture, it will be subject to the damage fee ($50 for the floor, $300 for peeing on furniture)

 

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Complementary Items and Props:

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• If you need to use background stands, extension cords, or a steamer during your shoot, please visit the reception desk. They are available free of charge, on a first come first serve basis, and are subject to a damage fee if they are not returned in the original condition

• We do have additional complementary props that are located in the common area next to the changing rooms. Please, return it after use in place. For any damage, you will be liable for at $50 per item

• If you want backdrops, please call ahead of time to see if they are available. We offer them as complementary if free fall. We charge $5 per ft stepped on

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Access and Parking:

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• IVORI Studios offers plenty of free private parking for your convenience.

• Please note: If there is an ongoing session in the Purity Room, the front door will be locked—this does not mean we are closed. We kindly ask you to use the back entrance, where parking is also available.

• Look for the Ivori Studio signage and Unit #9 on the back door. If you need assistance finding the entrance or accessing other rooms, feel free to call our help desk at 647.670.0008.

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By booking a session with Ivori Studios, the Client acknowledges that they have read, understood, and agreed to all terms and conditions listed above. This agreement is binding upon booking confirmation and deposit payment.

 

 

Thank you for booking with us…

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